John Baldwin Elementary School

Volunteering / Visiting Campus / Driving on Field Trips

Volunteering on Campus and Driving on Field Trips

SRVUSD is implementing a new system for all adults who wish to volunteer on a school campus or drive/chaperone day and overnight field trips and athletic events. This new Volunteer Management System features a web-based software application that allows the District and all schools to better track and provide the appropriate level of clearance for school volunteers.

ALL adult volunteers MUST be cleared before they can volunteer on campus, chaperone on field trips or drive on field trips.

The District will NOT be asking parents to incur any of the costs associated with these clearance processes.

Here are some important information and links that may help you as you go through the process.

Driver’s License requirements: A California driver’s license is required for all school trip drivers. Drivers with out of state or out of country licenses will not be able to drive on field trips.

Insurance requirements: The insurance Declarations page must include the following:

  • Name of the insurance company
  • Name as an insured driver (both first and last name must match the applicant name)
  • Policy expiration date
  • Minimum coverage as follows:
    • Bodily injury of $100,000 per person personal injury and $300,000 per incident personal injury
    • $25,000 property damage


To initiate the application process and check your status:

Tutorial on how to use VMS:

Live Scan locations (for fingerprints):

Detailed information about VMS:

If you have any questions or want to know if you're clear to volunteer or drive, please contact Barbara in the Baldwin office at 855-5200 or or contact Be-A-Mentor at 510-342-7178 or

No Younger Sibling Volunteers

In order to ensure safety and minimize distractions to the learning environment, district policy requires that volunteers not bring infants or non-school age children when volunteering where students are present.  Volunteers are asked to make arrangements for off-campus child care.

SRVUSD Procedures for Field Trip Drivers:

- All drivers and chaperones are expected to practice professionalism: Arrive on time, turn off cell phones, dress appropriately, respect confidentiality, etc.

- Parent drivers must adhere to the itinerary - no unauthorized stops (e.g., McDonalds, to get gas in car)

- Parent drivers cannot provide snacks/food/drinks to students

- No siblings or pets allowed on school trips.

- Every student must use a seat belt. Age/weight booster/safety seats required as appropriate per law.

- All chaperones/drivers shall not consume or have in their immediate possession the following items at any point during a field trip: Alcoholic Beverages, Tobacco-based-products, E-cigarettes, Intoxicants of any sort

Non-Discrimination Statement

San Ramon Valley Unified School District programs, activities, and practices shall be free from unlawful discrimination, harassment, intimidation, and bullying based on actual or perceived race, color, ancestry, national origin, ethnic group identification, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; or on the basis of a person’s association with a person or group with one or more of these actual or perceived characteristics.

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